According to the GDPR directive, personal data is any information related to a person such as a name, a photo, an email address, bank details, updates on social networking websites, location details, medical information, or a computer IP address. GDPR didnât make the sky fall on Friday, 25th of May but it certainly caused an influx of myths, scaremongering and emails looking for our consent. Parish Council Websites is a Trading Company of Zizi Design (www.zizidesign.co.uk), Tel: 01453 298702 This means that every time you visit this website you will need to enable or disable cookies again. The current Facebook and Cambridge Analytica debate is all about what consent FB users gave to share such information with third parties, and if consent was given. Heather has also put together Stanford Gould GDPR Packs – Starter and Intermediate which are available to help you: https://www.stanfordgould.co.uk/downloads/gdpr-starter/ https://www.stanfordgould.co.uk/downloads/gdpr-intermediate-pack/. Imagine the unimaginable number of emails flying around where we all email each other on GDPR? Make it easy for people to withdraw consentâand tell them how to do it.â Article 7(3):â âThe data ⦠Itâs essential to encrypt critical information when sending it by ⦠You might want to consider asking attendees to sign up for your mailing list at the event. GDPR encryption and security. The scaremongering: You wonât be able to contact ⦠We asked her if we need to email everyone on our mailing list and ask them to opt-in again, what about people who sign up to attend our events and if our followers outside the EU need to be taking steps to comply with these new rules. This website uses cookies so that we can provide you with the best user experience possible. Does GDPR require them to actually delete my account if they say they do? Article 4.1 of the GDPR states: The same applies – not unless you have proper permission. They almost certainly they will need to be GDPR compliant. GDPR and Email Marketing The new general data protection regulation (EU GDPR) has a direct impact on marketing practices, including email marketing. Coronavirus (COVID-19) Coronavirus (COVID-19): guidance and support Are you a ⦠As a side note â Mac Hasley writes at Convert that, âThe generic info@company, sales@company, marketing@company email addresses, arenât personal data.â Since GDPR applies to individuals, generic email addresses such as these may not be affected. No pre-ticked opt-in boxes for online forms anymore! john.smith@business.com. Security is key, and you must only keep data that you need for your business. How to protect it under GDPR ... Of the 150 GDPR requests sent, 24% of the organizations accepted his fiance's email address and phone number as proof of identity. Can I send them info about my other companies/services I provide? Does this mean I can add people who sign up for this to my mailing list? Your web hosting company will be able to do this for you, but there will most likely be a charge. These problems are the reason many organisations still use fax machines. Here’s where a good Privacy Policy – on your website and in your office – is key. Explain Your Legitimate Interest In Your Email Copy. The people who consent are the ones who are truly engaged! Thankfully the email contained nothing that anyone would consider sensitive, but it did contain email addresses and direct line phone numbers. Have you listened to our latest podcast episode? There are 2 main reasons for this – under GDPR, people have: Fulfilling both of these obligations can be difficult when the clerk or Councillors may have information buried within their personal communications. Can I add them to my mailing list? ‘Personal data’ and ‘sensitive personal data’ are defined in the regulations. It is likely they will want assurances from you about managing data under a similar regime. Not unless they have consented and you have set out what other companies you share the data with – even if you own them and they are within a group or controlled by the same directors, this is a data share and you need to reference it in your privacy policy and be transparent when asking for the consent to share. While this wasn’t a problem in the past, the new GDPR regulations mean that it isn’t advisable. If you aren’t confident that this is the case, ask for consent. Essentially, you can require an email address for the delivery of content, but you canât use that email for marketing unless the user gives you that permission. any proceedings for any offence committed or alleged to have been committed by him, the disposal of such proceedings or the sentence of any court in such proceedings. Remember, the focus of risk regarding breach reporting is on the potential negative consequences for individuals. We often get asked the question: should the clerk or Councillors be using their personal email accounts for council business? If you have customers in the EU, or perhaps more importantly business partners, suppliers or freelancers, they will be subject to these regulations. Set up POP or IMAP accounts for your Councillors. The General Data Protection Regulation (GDPR) went into effect on May 25, 2018, replacing the 1995 EU Data Protection Directive. Email: webinfo@parish-council.website GDPR personal data is a broad category. Facebook, Mailchimp, and PayPal (for example) have all issued GDPR updates. Do I need to email everyone who is already in my contacts list and on my mailing list to ask them to provide consent? However, if they do not respond after this, delete their information and do not add them to your mailing list. There are 2 ways of solving this problem: We will be going into more detail about different types of email accounts later. When a contact gives consent through one of the methods listed below they will be tracked and documented as having provided express consent within Constant Contact: GDPR Email Confirmation: Documenting Consent for your Existing Contacts; Weâve created a fully-editable email template that you can customize and send to your email contacts. This is where you need to provide a box to tick – some sort of action for them to take – to confirm that you may add them to the list. Ideally, you should give the customer/client options about how they receive such information – for example whether it’s by text, post or email. In simple terms sending an email or using a phone number – and they are: If you want to process data after May 25th, 2018 – yes in principal, an opt-in is required to do so. They almost certainly they will need to be GDPR compliant. What data does GDPR apply to? Therefore, it's appropriate to ask for consent in three different ways with three different checkboxes. Experts often compare sending emails to posting letters: you compose a message and a delivery address, and then hand it off to someone else to deliver. Means data which relate to a living individual who can be identified; … and includes any expression of opinion about the individual and any indication of the intentions of the data controller or any other person in respect of the individual. People have attended my event and registered via email or a 3rd party such as Eventbrite. One popular myth: Under the GDPR you need consent to contact customers. Use your mail list for legitimate business interests and only sharing such information when you are transparent about it, and have permission, is essential. When a Councillor leaves the council, they can simply delete the account and all the content. Strictly Necessary Cookie should be enabled at all times so that we can save your preferences for cookie settings. religious beliefs or other beliefs of a similar nature. So was clear, informed and active consent given? A common example of this would be a Virtual Assitant, a HR advisor, or marketing services provider, outside of the EU, providing services to a business within the EU. You can keep their data if you need it for a legitimate business reason – tax records for example – but again delete what is not necessary. Please enable Strictly Necessary Cookies first so that we can save your preferences! Weâve brought together some information from the law itself and from the EUâs guidance documents to help you understand the components of a good privacy notice. Personal data covers a much broader definition than the previous legislation demanded. A lot of business owners have been asking questions about GDPR and mailing lists in particular. These are three different purposes for which the users' email address will be put. Checking your website can be viewed using screen magnifiers, Website accessibility for local councils: 4 things to start doing now, How To Avoid Becoming A Victim Of Ransomware Fraud, New website: Norton sub Hamdon in Somerset, The right to access all information that you hold about them, The right to be forgotten (ie have all information you hold about them erased). I’m still running Windows 7 – what shall I do? A GDPR privacy notice is an important way to help your customers make informed decisions about the data you collect and use. For B2B marketers, email addresses are the lifeblood of lead generation programs. It can include images and also information in the public domain – like a work email for example. The GDPR lays out specific requirements for businesses and organizations who are established in Europe or who serve users in Europe. Here’s what the GDPR says should happen to personal data. 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